How should organizations deal with data privacy requirements?

May 3, 2022

Data privacy requirements by privacy laws cannot be revoked or trivialized. Paying no heed to those requirements will only attract data breaches. Further, it will result in data loss, paying huge fines, ban, reputation damage, and a lot more.

Therefore, to avoid these, your organization must be ready to do all it takes to adhere to data privacy requirements. This article will show you how best to comply with data privacy requirements through best practices and data privacy technologies. Let’s dig in.

5 Ways to Maintain Data Privacy

As humans, most of our actions are initiated first in our thoughts.Hence, complying with data privacy requirements begins with thinking about maintaining data privacy.

Taking actual steps to fulfill those requirements then follows. Here, we shall examine five concrete steps you must take to deal with data privacy requirements.

1.    Reduced Data Collection

We often say people should not bite more than they can chew. If treated on the surface level, we will see that it's connected to table manners. This philosophy applies to data privacy in a way.

There is no point in collecting more data than you need to run your company. So, one of the ways to respond to data privacy requirements is to limit the amount of data you request from customers.

For instance, requesting card details will be gross if your company wants to run a lead generation campaign. However, this marketing endeavor only requires a few pieces of information, such as names and email addresses.

2.    Privacy Policies

Data privacy laws mandate you to develop privacy policies for your company. This legal document should carry information about how you will use customers’ data.

You must always show customers this document at every point of data sharing. This will inform customers about what they are getting into and what to expect from you.

In this legal agreement, be as thorough as possible.Refrain from withholding information about the policy scope, processes for policy implementation, and security procedures.

3.    Transparency

Discuss openly with your customers as though you are friends. Hide nothing. Do not lie outrightly about customer data or choose to lie by omission because you think they might fail to share their data. Instead, say it all.

Walk customers through everything they need to know about giving their consent or personalizing their privacy choices.

At times, customers wonder what happens to their data if they eventually choose to unsubscribe from your services. Therefore, see that your privacy agreement stipulates data deletion conditions.

4.    Staff Training

Keep your staff members informed about data privacy. Spread the news from engineering to IT to marketing and the rest. Make no assumptions about them being vast about all that data privacy involves.

Train them about the latest developments, principles, guidelines, and security of data privacy,

5.    Privacy by Design

Complying with data privacy requirements is easier through privacy by design. Privacy by design is data protection through technological design. It can also be defined as the systems engineering approach to privacy.

This technological process cuts across the whole data lifecycle, several control domains, and team members from several units working together. In addition, this privacy methodology allows your organization to follow privacy requirements by default because it is already embedded in your design.

Data Protection Technologies

If your company has a wealth of knowledge on data privacy but lacks the facilities to protect customer data, you won't still meet data privacy requirements. On that account, we shall examine some technologies for data protection.

1.    Firewalls

Firewalls are network security devices that monitor and filter both the incoming and outgoing traffic on a system. It serves as an intermediary between private and public networks. Your company can use firewalls to set a security rule that will govern what type of data goes into your system or goes out from it.

2.    Encryption

This protection technique makes data unreadable to unauthorized personnel. So, when they try to access or steal customer data, it will require them to provide an encryption key. Without it, data will remain unreadable to them.

3.    Identity and Access Management (IAM)

IAM manages people’s identities digitally. The technology lets your company store user identity and offers data governance functions that restrict you from sharing only relevant data.

Furthermore, it differentiates users on a system, identifies their roles, and assigns access levels to them.

Customers appreciate companies that value data privacy. However, maintaining data privacy requires companies to follow data privacy provisions.Adherence to these provisions keeps customers safe and saves companies from the consequences of non-compliance.

To learn more about data privacy, reach out to us at Zendata. We will help you overcome all privacy issues on your web, apps, and internet-facing assets.